Controlled Access to Confidential Data

Your company is likely to handle sensitive data that must be protected from unauthorized access. Failure to manage access could lead to a catastrophic destruction of these precious assets. The core concept of access control is to function as a careful gatekeeper, setting the conditions under which people can handle sensitive materials. However, as organizations evolve and change, the original data handling practices may not be appropriate or permissible. This could result in sensitive data being accidentally released to unauthorized users within or outside the company.

Inadequate controls may also cause the loss of data belonging to a primary party, like employee and customer data. A breach of this kind could expose your organization’s information to costly regulatory penalties and lawsuits. It could also undermine the trust of your clients and customers.

The management of access is an technical and an organizational process. To secure access to sensitive information, the correct balance between processes, policies and technology is essential. These are essential to ensure that your company adheres to industry standards and regulations, maintains business agility and maintains customer and client confidence.

For instance, you should ensure that your physical security protocols are in place. This requires employees to keep documents, thumb drives and backups of personal data in locked cabinets, and to notify the security team about visitors to your premises. It’s also important to establish the appropriate “need to know” for all access points, requiring that employees use two-factor authentication and passwords, examine their privilege lists regularly and promptly remove access rights when they’re no longer required, and then encrypt the data to safeguard it from read or tampering.

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